You commented HOURS

Get your hours back.

The five church tasks I hand to AI every week, with the exact tools and prompts. The admin gets faster so the ministry can get slower.

Teach us to number our days, that we may gain a heart of wisdom.Psalm 90:12

The setup

Meeting notes

Zoom, Teams or Google Meet notes · Otter · Fireflies

Turn on the meeting's built-in AI notes, or record and upload the transcript. Then run the prompt.

Here is the transcript from our [ministry/team] meeting: [paste transcript] Give me: decisions we made, action items with the person responsible and a due date, open questions, and a 5-sentence summary I can email to the team.

Announcements

ChatGPT · Claude · Gemini

Dump every announcement for the week in one message. Let AI shape the first draft, then you make it sound like home.

Here are this week's church announcements: [paste raw notes] Write three versions: a 60-second spoken version for Sunday, a bulletin version under 150 words, and a text message under 300 characters. Warm, clear, no church jargon.

Guest follow-up

GoHighLevel · Planning Center · your texting tool

Build a short sequence once. Every first-time guest gets a personal touch within 24 hours.

Write a 3-message follow-up sequence for first-time guests at [church name]: 1. Same day: thank you text 2. Day 3: invitation to [next step] 3. Day 10: personal check-in from Pastor [name] Keep each under 300 characters. Sound like a friend, not a robot. Include one question that invites a reply.

Sermon clips

Opus Clip · Descript · CapCut · Video FX Skill Pack

Upload Sunday's full sermon. Let the tool find moments, then you choose the ones that carry the message.

Here is the transcript of Sunday's sermon: [paste transcript] Find the 5 strongest 30 to 60 second moments for social media. For each, give me the start and end line, a scroll-stopping hook for the caption, and why it works for someone who has never been to church.

First-pass research

Perplexity · Claude · ChatGPT with search

Use it before you study, so your study time goes deeper. Verify every source it gives you.

I'm preaching on [passage]. Paste the passage first, then: Give me the historical and cultural background, the original audience, key words in the original language, and 3 scholarly sources I can verify. Mark anything you are unsure about.

Two guardrails

Protect the people

Never paste counseling notes, prayer requests with names, health details or giving records into a public AI tool. Use initials or remove them entirely.

Keep the human last

AI drafts. A person on your team reads, edits and sends. Every message that leaves your church has a name behind it.